You have 90 days to do something with an email - after that, it goes poof. In fact, we implemented a 90-day email time bomb on Exchange. Now, whenever an employee encounters an 'important' email, it's up to the employee to attach it to our CRM system. They only kept things they deemed important to the business. And did businesses keep every bit of correspondence back then? Generally, no, they didn't. There were still retention laws/regs back then, too. Look at it this way: if you go back to the pre-email era, everything was conducted via snail mail. It was true in ours! But 'records' does not necessarily mean 'all emails.' You should consult a lawyer, but in essence, we decided that 'records' included only emails we deemed relevant to our business. SOLUTION If you see emails in the dashboard, but no email are being blocked and no disclaimers are added to outbound mails, it is possible that the inbound domains are not configured correctly. 'But sacman,' I hear you say, 'our industry requires that records be kept for X number of years.' This is true, in many cases. Cold, perhaps - but a good business practice. Better to have deniability, and put the burden of proof on the accuser. Worst-case scenario: an archived email proves, beyond a shadow of a doubt, that WE messed up.

We did a risk analysis and examined industry best practices, and realized that an archived email can hurt us more often than it can help us. But it has a decent web interface and was pretty quick.īut then.we dropped it. Boost your IT security by fixing network vulnerabilities and installing missing patches enhance web security and web protection and ensure proper malware protection. Biggest drawback to the open-source version is that must manually purge the records (as in, go and manually delete the files). Secure archiving Learn More GFI Security Monitor, manage and secure your network with our award-winning products. There's an open-source project that works reasonably well, called Mailarchiva.

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